One of my favorite things to organize for a client?
It’s where the combination of functionality and aesthetic can make magic happen:
- making space for what’s most important (which brings more success)
- transforming the way you feel (from frazzled and drained to inspired, on top of and confident)
Want to make some magic in your workspace?
4 keys to organizing a workspace you love:
KEY 1: Keep only what you need (or love).
The not needed or loved stuff becomes clutter. Not only does it make things look bad, clutter crushes your productivity.
Princeton neuroscientists found that the more stuff you have around you, the more each piece of stimulation competes for ‘neural representation’–that is, your attention.
So the more clutter you have, the harder it is for you to filter information, switch between tasks, maintain your working memory, and otherwise focus on your work.
Fast Company, “How Clutter Cramps Your Productivity”
Excerpt from Mikael Cho
KEY 2: Designate a (smart) home for everything.
You should be able to find what you need, when you need it.
When you aren’t able to easily put your hands on what you need, valuable time and energy is wasted. A minute here, 10 minutes there ADDS UP:
The Wall Street Journal reports that the average U.S. executive wastes six weeks per year retrieving misplaced information from messy desks and files.
When a document is lost, it costs businesses an average of $120 in labor to track down / $250 to re-create it, according to PricewaterhouseCoopers.
Not only do items without homes get lost, they turn into clutter: stacks of files on the desk and floor, notes scribbled on stickies and backs of envelopes, virtual desktop scattered with docs, new office supplies waiting for space to magically open up. The list – and the clutter that builds – is endless.
TIP: After getting rid of what’s not needed, create zones and set up categories within each zone. For example, designate an “active file” zone in the easy access filing spot next to your desk and assign a color for each category: blue: clients, green: vendors, red: planning / marketing / operational
IMPORTANT: Action items need a smart home, too. And btw, “in your head” is not a smart home!
Speaking of smart…
KEY 3: Work smarter.
We all have the same number of hours in the day. How you use yours can make an incredible difference in the way your day (and week, month, year … life!) goes.
What are the optimal results you’re wanting? (Clarity is vital!) What can you take off your plate that’s not helping you get there? Where are you spinning your wheels / wasting time? What do you do on an on-going basis that’d be much quicker if you had a system for? What can be delegated – or at least streamlined?
KEY 4: Add in some love!
I’m big on surrounding yourself with what you love, and the workspace – whether it’s in your home or at an office – is no exception!
- Select office products that turn you on:
My biggest thrill is finding something unique that’s THE perfect fit. I use binder clips all the time so need to have easy access to. I came across this little brass bowl that was ideal when at a gift + antique store in South Carolina recently:
- Shift your workspace to enjoy a favorite view:
- Frame a favorite picture or quote
- Create a mood / inspiration board
- Add in something green (if you’re able to keep it green!)
- Turn on good vibe, low key music, or …
- Use good headphones to block out the bad music from next door (or the constant distractions in your office)
- Use your favorite mug – or enjoy searching for your soon-to-be favorite mug:)
- Light a candle you love (a favorite of mine: Capri Blue’s Volcano – find at Anthropologie & other specialty shops)