Welcome to Chaos to Calm’s Week 2!
My first Chaos to Calm Concept: Finding WHAT you need WHEN you need it.
Now for Concept #2: Doing WHAT you need to do, WHEN you need to do it.
Please note: If you’ve followed along with all emails, scroll down to what’s “NEW” to catch the new stuff…
NEW! Here’s how I handle my calendar, to-do’s etc:
Video Link: CLICK HERE or click on play button, below:
GETTING ON TOP: Concept #2: Doing what you need to do, when you need to do it. (video)
***My Chaos BACK to Calm BEHIND THE SCENES Special***
My BEFORE (video)
My Plan of Action (video)
My “AFTER” (video)
NEW! My all-time FAVORITE Organizing Tool! (video)
NEW! My TOP 10: Work Smarter TIP SHEET (PDF article)
NEW! Kid Friendly IDEAS! (PDF article)
- Just like everything having a place in your home, everything TO DO needs to have a specific place. While there are countless options (see Resources, below) pick something that’ll work best for YOU.
- Keep in mind: there is no perfect system. What works for one may be a complete dud for another. Consider trying a few other things if you what you’re currently using is not working.
- Keep it as simple as possible and make sure it’s easily accessible – portable if needed.
- Be flexible. (It’s okay if all of your appointments are kept in one place, and all of your to-do’s in a completely different one IF that’s what works for you.
- Be CONSISTENT! With where you keep appointments, birthdays, addresses, project plans, to-do’s. And updating. And planning.
- AND REMEMBER: You can’t just set it up and forget it. You have to USE it! Set aside time (weekly is best – with a monthly / seasonal bigger vision check in) and reevaluate, determine priorities. A daily check is ideal.
- Designate a place (in box) where you place anything that needs to be processed (stuff to be input into calendar, invites to RSVP to, etc.) and make it a habit to process daily or at least weekly.
- Many time management gurus are big on scheduling your to-do’s directly into your calendar. I’m not quite there yet, but am moving a little closer.
- And last but definitely not least, be patient with yourself! I’m still working on some of these too! (Including the one I mentioned in the 8/29/13 letter.)
Time Tracker from GETTING ON TOP: Concept #2 video (my HUGE eyeopener! Will it be the same for you?)
My Roles from GETTING ON TOP: Concept #2 video: Know your roles – where you are now & ultimately how you’d want them to be/work/feel
NEW! Kid-Friendly Weekly Report from Chaos BACK to Calm AFTER video: I just created this to help talk to my kids about, “Let’s work on this + You did great with this!”
NEW! Week at a Glance I use this each week to plan… and when I skip a week – wow. Out of control! (from My All-Time Favorite Organizing Tool video)
NEW! Week at a Glance #1 $ ♥ This is a new take on the above. Instead of each day’s top 3 things in general, you determine:
- #1: That day’s top priority
- $: Something that’ll bring in most $ – or bring you closer to “success” – (We tend to do “busy-work” to-do’s often as a procrastination technique!)
- ♥: I believe each day should consist of something you love. Even if it’s a 15-minute escape with a favorite magazine.
NEW! Month at a Glance See Kid-Friendly Ideas (above) to see how you can use this with your kids (or use for yourself!)
NEW! Organize whatever at a Glance I’ll use this on my clipboard to note things that pop into my head that I don’t want to keep on my Week at a Glance. Each block can be designated for something, and then when things for that pop up, you have a place to jot it down. Examples:
- each child’s name
- volunteer project: List things that pop into your head about that. OR, use entire template for ONE project: each box can be for something within that project.
- individual’s name: things you need to discuss with that person about when you talk next
- blog ideas: Jot down any blog topics that pop into your head
NEW! Year at a glance As you can tell, I’m big on organizing at a glance. And had made this template a while back to use for planning out a project, for example. WHAT IT WOULD BE AMAZING FOR…. One of my biggest mentors, Marie Forleo, shared how she’ll take her biggest things for the year (work AND personal stuff) and map them out. If you see a month that’s got too much, you have to decide do one another month, take it off plate completely… That way you’re MUCH less likely to find yourself having an impossible month. (Like the one I’ve just put myself through!! : ) **** What I wished I would have used this for!!!****
A few of my favorite resources on this subject:
- Getting Things Done, by David Allen
- Time Management from the Inside Out, by Julie Morgenstern
- How to Get Stuff OFF your plate (this Marie Forleo video is a great complement to my GETTING ON TOP video – see first one on page)
- 10 Must-Have Tools for Time Management
- MomAgenda: Stylish & mom-friendly calendar (paper)
- Cozi Online Family Calendar: Manage home & family schedules in one place (digital)
- Time Management iPhone Apps: + Make Your iPad More Productive
- OmniFocus: a serious way to manage projects, etc. (I used to use this and loved the feeling after I’d set it up. Then, I wouldn’t actually use! I need something more simple…)
- Google Tasks: Lots of people I know use this and really like it.
- ***GOOGLE WHAT YOU NEED!*** As simple as it sounds, google what you’re looking for or wanting to know more about. For example:
- mom looking for something digital? google: “mom digital calendar”
- stylish calendar to keep in your kitchen? google: “wall calendar stylish”
- learning more about how to use google tasks? google “google tasks video how to”
- trying to figure out paper vs digital? google: “calendar planner paper vs digital”
If you’re overwhelmed even thinking about all of this, consider hiring a time management coach. (I’ve been trained by who I believe is the best – Julie Morgenstern. Plus, I understand what it’s like to be a mom, run a household and a business. We can do a free 20-minute phone consult… just email me back and let me know if interested : )
Still to come!
Next, I’ll be sharing Chaos to Calm’s Concept 3! This is MY favorite week, and I think you’ll love it too!
Remember, my Chaos to Calm program is not a quick fix. It’s a shift in the way you do things. One that can have a fabulous impact not only now – but in the (more organized!) years to come.